PRivacy policy

Information on the collection of personal data

We take data protection very seriously and attach great importance to your rights and the security of your data. With the following information we will give you an overview of the processing of your personal data in connection with this website as well as of your rights under data protection law.

Personal data

When you use this website, we process your personal data to the extent necessary for the provision of our content and services.

According to Article 4 No. 1 of the EU Data Protection Basic Regulation (DS-GVO), personal data is any information relating to an identified or identifiable natural person (e.g. name, address, e-mail and user behaviour).

Responsible institution

Responsible for data processing according to GDPR (Article 4 No. 7) as well as other data protection regulations is:

Karlsruher Institut für Technologie (KIT)

Kaiserstraße 12

76131 Karlsruhe

Deutschland

Tel.: +49 721 608-0

Fax: +49 721 608-44290

E-Mail: info@kit.edu

KIT is a public corporation. It is represented by the President Prof. Dr. Holger Hanselka.

You can contact our data protection officers at datenschutzbeauftrager@kit.edu or via the postal address with the addition “Die Datenschutzbeauftragte”.

Contact/Registration Form

In case you complete a form to receive our newsletter, for instance, your data entered in the form, inclusive of your contact data indicated there, will be stored by us to send you the information required and to answer additional questions, if necessary. We will not transfer these data to third parties without your approval. For registration, we use the so-called double-opt-in method, which means that your registration will be completed only, if you have confirmed it by clicking the link contained in the confirmation email sent to you for this purpose. If you do not confirm your registration within 48 hours, your registration will be deleted automatically from our database.

The legal basis for the processing of this data is Art. 6 para. 1 lit. a GDPR. You have the possibility to refuse the processing of these data at any time. In this case, we will delete the data stored when you contact us.

Access to the website and server log files

When you visit the website on which this data protection declaration was provided, we collect personal data which your browser transmits to our server according to the settings you have made. To view our website, we collect the data that is technically necessary for this and to ensure stability and security:

  • IP address

  • Internet service provider of the user

  • Date and time of access

  • Time zone difference to Greenwich Mean Time (GMT)

  • Content of the access (concrete site)

  • Status of access/HTTP status code

  • Data volume transmitted

  • Website from which an accessing system reaches our website

  • websites, accessed by the user’s system via our website

  • Browserdata (type, language and version)

  • Operating system and its interface 

These data cannot be referred to certain persons. These data will not be combined with other data sources. We reserve the right to check these data later on, if concrete indications of unlawful use become known to us.

SSL Encryption

For reasons of security and for the protection of the transmission of confidential contents, such as inquiries sent to us as website operator, this website uses SSL encryption. In case of an encrypted connection, the address line of the browser changes from http:// to https:// and the lock symbol is indicated in your browser line.
When SSL encryption is activated, third parties cannot read the data you transmit to us as a rule. Please note, however, that when data is transmitted via the Internet, it is never possible to guarantee completely complete protection against access by third parties.

Cookies

In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files which are stored by the browser you use and through which the server of our website receives certain information. Cookies cannot execute programs or transfer viruses to your computer. They are used to make the website as a whole more user-friendly, effective and above all faster. Most of the cookies we use are so-called “session cookies”.

Session cookies (transient cookies) are automatically deleted when you close the browser. They store a so-called session ID, with which various requests from your browser can be assigned to the common session. This enables your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser. Persistent cookies remain stored on your terminal device until you delete them. These cookies enable us to recognise your browser on your next visit. These cookies collect and store data in the browser within a variable period of time, depending on the purpose. 

Third party cookies: SENDINBLUE

We use the email marketing platform “Sendinblue” to manage all newsletter subscriptions. Name and expiration: sib_cuid. This cookie expires after 5 years.
You can subscribe to our newsletter for free on our website. To make this work, we use the Sendinblue email delivery service for our newsletter. This is a service of the German company Sendinblue GmbH, Köpenicker Str. 126, 10179 Berlin.
We are of course very pleased if you subscribe to our newsletter. This way, we can keep you up to date and give you first-hand information about what’s going on in our company. However, you should know that during the registration process for the newsletter, all data that you enter (such as your e-mail address or your first and last name) is stored and managed on our server and at Sendinblue. This also involves personal data. For example, in addition to the time and date of registration, your IP address is also stored. In the course of registration, you also agree that we can send you the newsletter and it is further referred to this privacy policy.
The newsletter service also provides us with helpful analytics. This means that when we send a newsletter, we learn, for example, whether and when the newsletter was opened by you. Also whether and on which link you click in the newsletter is detected and recorded by the software. This information helps enormously to adapt and optimize our service to your wishes and concerns. After all, we naturally want to offer you the best possible service. So, in addition to the data already mentioned above, we also store such data about your user behavior.
You can revoke your consent to this data processing at any time. For example, if you click on the unsubscribe link directly in the newsletter. After unsubscribing, the personal data will be deleted from our server and from the Sendinblue servers, which are located in Germany. You have a right to free information about your stored data and, if applicable, also a right to deletion, blocking or correction.
You can find more information about data processing in the company’s privacy policy at https://de.sendinblue.com/legal/privacypolicy and on the information page https://de.sendinblue.com/informationen-newsletter-empfaenger/.

Tip:

You can accept, block or deactivate all or some cookies on your device using special browser settings. You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.

Matomo

We use “Matomo” on our website for statistical analysis of the surfing behavior of our users. We would like to use it to further improve the website and adapt it even more to the needs of the users. Matomo is an open source tool for web analysis. Matomo does not transmit any data to servers that are beyond the control of KIT. Matomo is deactivated when you visit our website. Matomo does not collect any session data without your consent.
Matomo uses so-called cookies. These are text files that are saved on your computer and that enable the BPA to analyze the use of its website. For this purpose, the information obtained by the cookie about usage is transferred to the BPA’s server and saved so that usage behavior can be evaluated. Your IP address will be anonymized immediately; this means that you remain anonymous as a user. The information generated by the cookie about your use of this website will not be passed on to third parties.

Legal basis

For KIT in its capacity as a university, the legal basis for the processing of personal data results from Article 6 paragraph 1 sub-paragraph 1 letter e, paragraph 3 sub-paragraph 1 letter b GDPR in conjunction with § 4 Landesdatenschutzgesetz Baden-Württemberg (LDSG) in conjunction with § 2 paragraph 8 Landeshochschulgesetz (LHG) in conjunction with § 2 paragraphs 1 and 2 KIT Act, since data processing is necessary to regularly inform the public about the performance of its tasks and the results achieved.

Your rights

You have the following rights in relation to the personal data concerning you:

  • Right to obtain confirmation as to whether or not data concerning you are being processed, information on the data processed, further information on the data processing and copies of the data (Article 15 GDPR)
  • Right to rectify or complete inaccurate or incomplete data (Article 16 GDPR)
  • Right to have data relating to you deleted without delay (Article 17 GDPR)
  • Right to restrict processing (Article 18 GDPR)
  • Right to object to the future processing of data concerning you, provided that the data are processed in accordance with Article 6(1)(e) or (f) of the GDPR (Article 21 GDPR)

You also have the right to complain to the supervisory authority about the processing of personal data concerning you by the Karlsruhe Institute of Technology (KIT) (Article 77 GDPR). The supervisory authority within the meaning of Article 51(1) of the GDPR for the KIT is, pursuant to Article 25(1) of the LDSG:

The State Commissioner for Data Protection and Freedom of Information of Baden-Württemberg

Address: Königstraße 10a, 70173 Stuttgart

Postal address: Postfach 10 29 32, 70025 Stuttgart

Tel.: 0711/615541-0

Fax: 0711/615541-15

E-Mail:  poststelle@lfdi.bwl.de